Background checks built into the process
Background checks inside the job workflow, triggered in one click, with candidate consent and results attached to the profile.
Operational view
What the solution delivers
Running a background check usually means contracting another vendor, pulling the candidate out of the flow, and waiting days for a standalone PDF. In Workdex, the background check is a stage of the job's own workflow: the recruiter (or the Screening Agent) triggers it, the candidate consents, and the result comes back attached to the profile.
Combined with identity verification, it closes the trust loop: you know the person is real, you know what they demonstrated they can do, and you know the history relevant to the position, all in one place, with traceable consent.
Application
When to use
Positions of trust
Roles with access to money, sensitive data, customers, or critical operations, where the candidate's history is part of the decision.
Regulated industries
Finance, healthcare, education, and security, where background checks are a compliance or audit requirement.
Bottom of the funnel
As a pre-offer check on finalists, making sure no surprises show up after the hire.
Step by step
How it works
Configure the stage in the workflow
Define where in the process the background check runs: for every candidate at a stage or only for finalists.
Candidate authorizes
The candidate receives a consent request with a clear scope of what will be checked. Nothing runs without recorded authorization.
The check runs on the platform
The check executes fully integrated, without pulling the candidate out of the flow or requiring a separate vendor on your side.
Result attached to the profile
The report lands on the candidate's profile alongside the rest of the evidence, ready for review by the Decision Agent and the recruiter.
Operation
Data, outputs and workflow impact
Built into the workflow
- Triggered in one click inside the job workflow.
- Fired manually by the recruiter or automatically by the Screening Agent.
- No extra vendor contract or integration on your side.
Operational outputs
- Background check report attached to the candidate profile.
- Check status visible on the process timeline.
- Auditable history of consent and execution.
Compliance
- Explicit consent with the scope disclosed to the candidate.
- Data handled in compliance with GDPR/LGPD.
- Results feed a human decision, with criteria defined by your company.
Platform
Inside the platform
Workflow stage
Choose where in the process the background check runs: for everyone or only finalists.
Candidate consent
Candidates authorize the check with a clear scope, and consent is recorded.
Result on the profile
The background report lands on the candidate profile, next to all other evidence.
FAQ
Frequently asked questions
Do I need a separate background check vendor?
No. The check runs integrated into the Workdex platform, inside the job workflow, with no additional contract or integration on your side.
Does the candidate know they are being checked?
Always. The background check only runs after the candidate's explicit consent, with the scope disclosed. Consent is recorded and auditable.
Does the result automatically reject the candidate?
No. The report is attached to the profile as evidence. Your company sets the criteria and makes the call, with human review.
Companies that trust Workdex
Close the trust loop in your hiring process
See the background check run inside a real job workflow, from consent to result on the profile.